Vehicles
Vehicles are the fleet assets assigned to carry out orders. Each vehicle record stores physical details, capacity specifications, real-time location, and links to the driver, maintenance schedules, and connected devices (GPS, OBD-II, cameras, sensors).
Vehicle Attributes
| Field | Description |
|---|---|
| Name | Display identifier for this vehicle |
| Internal ID | Your internal fleet reference number |
| Make / Model / Year | Manufacturer, model name, and year |
| Color | Body color |
| Plate Number | Vehicle registration plate |
| VIN | Vehicle Identification Number |
| Usage Type | Commercial, personal, rental, etc. |
| Ownership Type | Owned, leased, or contracted |
| Fuel Type | Gasoline, diesel, electric, hybrid |
| Odometer | Current mileage reading |
| Payload Capacity (kg) | Maximum weight the vehicle can carry |
| Payload Capacity (m³) | Maximum volume the vehicle can carry |
| Status | active, inactive, maintenance, offline |
| Vendor | Owning carrier or vendor (if third-party) |
Vehicle Statuses
| Status | Meaning |
|---|---|
active | Available for order assignment |
inactive | Not in service — excluded from all operations |
maintenance | Under maintenance — excluded from Orchestrator allocation |
offline | Not reporting location data |
Creating a Vehicle
- Navigate to Fleet Management → Resources → Vehicles
- Click + New Vehicle
- Enter make, model, year, and plate number
- Set payload capacity (weight and volume)
- Assign a default driver (optional)
- Upload a vehicle photo
- Save
Vehicle Detail Panel
The vehicle detail panel provides tabs for:
| Tab | Content |
|---|---|
| Overview | Physical attributes and current status |
| Map | Live position and recent position history |
| Positions | Full GPS position log with timestamps |
| Devices | Linked GPS trackers, OBD-II scanners, sensors, cameras |
| Equipment | Trailers, containers, or other attached equipment |
| Schedules | Preventive maintenance schedules |
| Work Orders | Active and completed maintenance tasks |
| Maintenance | Full maintenance history |
Capacity & Payload
Payload capacity (weight and volume) is used by the Orchestrator to prevent over-allocation. When an order's entity weights or volumes exceed the remaining capacity, the vehicle is skipped in the allocation run.
Real-time Tracking
Vehicle position is updated via:
- Telematics device — hardware modem installed in the vehicle, providing continuous GPS updates
- FM Mobile app — driver's phone location when no hardware device is present
Live positions are broadcast to the fleet map in real time.
Fleet Assignment
Assign vehicles to one or more Fleets to scope them within Orchestrator runs, filter them in the orders list, and group them in the Scheduler calendar.